Corporate Governance

Annual General Meeting 2025

The shareholders of Aiforia Technologies Plc are invited to the General Meeting to be held on April 4, 2025 at 10:00 a.m. EEST in Sanomatalo’s Eliel Studio at Töölönlahdenkatu 2, Helsinki. The reception of shareholders who have registered for the meeting and distribution of ballot papers will start at 9:30 a.m. at the meeting venue.

The meeting is held as a hybrid meeting in accordance with Chapter 5, Section 16 (2) of the Limited Liability Companies Act. As an alternative to attending the General Meeting at the meeting venue, shareholders can also exercise their rights fully remotely during the meeting. Instructions for remote participation are set out in Part C of the Notice of General Meeting.

Shareholders can also exercise their voting rights by voting in advance. Instructions for advance voting are set out in Section C of the Notice of General Meeting.

Prior to the meeting, shareholders may also submit written questions referred to in Chapter 5, Section 25 of the Finnish Limited Liability Companies Act on matters to be discussed at the meeting. Instructions on how to submit written questions are set out in Section C of the Notice of General Meeting.

Instructions for meeting participants

Shareholders who are registered in the shareholders' register of Euroclear Finland Oy on the record date of the General Meeting March 25, 2025 are entitled to participate in the General Meeting. A shareholder whose shares in the company are registered in their personal Finnish book-entry account is registered in the company's shareholders' register.

Registration for the General meeting starts on March 14, 2025 at 9:00 a.m. EET. A shareholder entered in the Company's shareholders' register who wishes to attend the General Meeting must register no later than March 28, 2025 at 10:00 a.m. EET, by which time the registration must be received. You can register for the General Meeting:

a) From this website

Electronic registration requires strong identification of the shareholder or their legal representative or proxy with a Finnish, Swedish or Danish bank ID or mobile certificate.

b) by e-mail or mail

Shareholders registering by mail or e-mail shall submit the registration form and advance voting form available on this website or equivalent information to Innovatics Oy by mail to Innovatics Oy, General Meeting / Aiforia Technologies Plc, Ratamestarinkatu 13 A, FI-00520 Helsinki, Finland or by e-mail to agm@innovatics.fi.

When registering, the shareholder must provide the requested information, such as the shareholder's name, date of birth or business ID and address, the name and date of birth, phone number or e-mail address of any assistant or proxy and whether the shareholder or their proxy will attend the General Meeting in person or remotely. The personal data provided by shareholders to Aiforia Technologies Plc shall only be used in connection with the General Meeting and the processing of the necessary registrations related thereto.

The shareholder, their representative or proxy must be able to prove their identity and/or right of representation at the meeting if necessary.

Further information on registration and advance voting is available by telephone during the registration period of the General Meeting by calling Innovatics Oy at +358 10 2818 909 on weekdays from 9.00 a.m. to 12.00 p.m. and from 1:00 p.m. to 4:00 p.m.

Advance voting

A shareholder whose shares in the Company are registered in their personal Finnish book-entry account may vote in advance between 9:00 a.m. EET on March 14, 2025 and 10:00 a.m. EET on March 28, 2025 on items 7–16 on the agenda of the General Meeting.

a) via this web page

Login to the service is done in the same way as for registration.

b) by mail or by e-mail

Voting happens by submitting the advance voting form available on this page (form available on 14 March, 2025 at 9:00 EET)) or equivalent information to Innovatics Oy at Innovatics Oy, General Meeting / Aiforia Technologies Plc, Ratamestarinkatu 13 A, FI-00520 Helsinki, Finland or by e-mail at agm@innovatics.fi. Advance votes must be received by the time the advance voting ends. In addition to advance voting, the shareholder shall ensure registration for the General Meeting before the end of the registration period.

For nominee registered shareholders, the advance voting is carried out through the account manager. The account manager may vote in advance on behalf of the holders of nominee-registered shares whom they represent in accordance with the voting instructions given by them during the registration period set for the nominee-registered shares.

Proposals for resolution that are subject to advance voting are deemed to have been made at the General Meeting without any changes.

Important dates

General Meeting documents

Notice to the General meeting
Registration and advance voting form
Proxy Document and voting instructions
Privacy statement
Presentation of new Board nominees
Presentation of current Board members
Financial statements bulletin 2024